Create Order out of your Email
If email is important to your business or professional
community, you have a reason to consolidate it. The BoilerBase
Email Indexer and Categorizer does just that -- automatically
and behind the scenes.
You may be a member of one or multiple email communities
-- cooperating groups, companies, corporations, or other
professional organizations that share interest in certain
email. Regardless of how many individuals send and receive
email in a particular email community, the BoilerBase
Email Indexer and Categorizer can automatically collect
every single message that comes in or is sent out.
BoilerBase is an incremental solution with configurations
that make sense for your needs, regardless of how many of
you are in your email community. The product is inexpensive
and takes no technical expertise to set up. We provide step-by-step
In all of our descriptions and instructions "you"
means anyone for whom email is important. This can be one
person, a home office, a law firm, a school, a professional
consulting firm, a real estate office, a medical office,
an interest group, a medical illness support and fact-gathering
group, and much, much more.
Email Management Problems resolved by
If email is important to you, you have certainly had one
or more of the following problems with it:
it onto more than one platform -- PC, Smart Phone, centralized
corporate server, or centralized Internet email service.
Yet you need it all in one place.
in your email community receive and send email from
It is critical
that you backup your email, yet it is difficult, or
even impossible, to manage that over all of the platforms
where your email is used.
Out of all of
the people in your email community, someone is always
experiencing an interruption in their email backup routine
-- perhaps they never back up, perhaps they experience
a disk crash, etc.
Even if some
or all of the people in your email community have Gmail
or Yahoo mail accounts that reliably store all of these
individuals' email in one location, you still need that
email consolidated into one database.
Why is Email Consolidation Critical?
Only when all of your email is automatically consolidated
into a single email database, can you benefit from having
any message sent to or from your email community be instantly
accessible. Once messages are consolidated they can be mined
with the myriad of BoilerBase tools.
BoilerBase provides unparalleled power tools for organizing,
categorizing, automatically grouping, relaying and many,
many other tasks that help you find just the message or
sets of messages you need. These facilities are far, far
more valuable when you have instituted an email flow in
your email community that guarantees that every incoming
or outgoing message comes through the BoilerBase consolidator.
Our instructions make this easy to do.
Consolidation Equals Document Index
If you teach, provide advise to clients, create documents,
create any type of document that can be emailed, your email
consolidator automatically becomes a document index. Anyone
with access to the consolidator can locate relevant documents
and then use them as a starting point for another work,
that in turn, can be consolidated.
Consolidation Equals Retention
Many professional email users must retain every single
message sent to or from their email community, because they
may need to prove what they did or did not say something
in email. Their email may be subpoenaed and the task of
responding to an email subpoena can crush a company that
is not prepared. We provide complete instructions for credible
BoilerBase Consolidation Yields Active/Live/Hot Archive
Have you ever tried to restore email from a backup? If
so, you probably know about at least some of the pitfalls
to which this vital operation is prone. Since email is user-centered,
the backups are user-centered. In more formal, and possibly
somewhat larger, organizations, the email is maintained
on the Exchange Server where it is read remotely by the
users. This centralized email server is constantly in flux
as new users are added and others leave the organization.
Yet, when a backup must be restored, it must be restored
to a centralized database that is primed for the same users
that it had when the backup was created. This may be confusing
or difficult to accomplish, and may even require brining
up a special new Exchange Server just to receive the restored
email. Once the email is restored, it is located in different
user-centered directories, much of which contain many emails
in common with each other, and through which it is difficult
to search. Also, it is not uncommon for the backup media
to fail to be readable by the restore program, or to find
upon an attempt to restore, that the backup was never made
The constant challenge to create comprehensive email backups
poses different problems when users do not access the centralized
Exchange Server. These users are trusted to backup their
own email routinely and reliably. All too often, it is discovered
that they have not been making routine backups when they
loose all of their email in a disk crash. Or, the may discover
that their backed up email is on old or damaged media and
can't be restored at all.
BoilerBase makes automatic backup effortless, because it
can be configured to pull in every message sent to or from
every member of the email community, regardless of size.
Once this consolidation is in effect, an email community
can even choose to relay all of the consolidated email to
an off-site secure server, so that it can be later demonstrated
that every message has been routinely consolidated and retained.
This consolidated email can be mined through use of the
impressive array of grouping tools provided in the BoilerBase
Courts are deciding more and more often that off-line backups
are not acceptable to demonstrate that a consistent and
comprehensive backup procedure has been in place. BoilerBase
overcomes this by providing a constantly up-to-date consolidated
If you are using BoilerBase because it provides a Document
index, you will immediately benefit from the way consolidated
email is accessible to you and others in your organization.
Can Use BoilerBase?
Boiler Bay offers the BoilerBase Email Indexer and Categorizer
Attorneys to consolidate
and retain email as well as attached documents, and
to relay a copy off-site for secure retention. In case
documents or emails are subpoenaed, the consolidated
database can be mined using the inquiry tools. Try
Teachers to consolidate
homework assignments and other shared documents and
mine them using inquiry tools.Try
Researchers to consolidate
findings, references to documents, documents and mine
them using inquiry tools. Try
Support Groups to collect
symptoms, medication particulars, treatments, available
trials, patient development and then mine them using
Investigators to pool findings
and mine them using the BoilerBase inquiry tools.Try
Tip Line Operators who
are processing tips from one or multiple phone lines
and who can consolidate and then mine the tips for a
rich variety of commonalties. Try
Home Business Owners to
consolidate email from multiple platforms for future
reference, and for mining using BoilerBase Injury tools.
Any Professional Organization
that requires consolidated and reliably backed up email.
Any Professional Organization
that Must Create Hot (active) Email Archives. Try
Small Business Owners who
care about their email, want to retain all of it and
reacces it efficiently for any of a myriad of reasons.
- Any Email Community that
Creates Important Documents Try
Mining BoilerBase Consolidated Email
BoilerBase provides a rich variety
of tools that find commonalities among any number of messages
within a database. Users can define inquiries that execute
every time a massage is added to the consolidated database
and they can run manual mining operations.
Here are brief descriptions of what can be done:
that can be specified about a message can be provided
to manual or automatic grouping operations. The resulting
"hits" or matches can then be examined, refined,
added to, or subtracted from by running additional operations.
A given message can
be included in any number of categories.
Categories can contain
and be contained by any number of other categories.
- Automatic categorizations
that conform to detailed user specifications can be run
each time a message is added to the consolidated database,
so that the message can be appropriately categorized.
You can only appreciate all this power
by trying it out, and when
your email database can have hundreds of thousands of messages,
the results will impress you.
Do you want to learn more? Here are some links to try:
What are the requirements for running
Do We Need a Technical Professional
to Setup and Maintain BoilerBase?
How do I create a BoilerBase email
Can we protect people's privacy while
still consolidating all email of interest to the group
Can I catch up by consolidating old
email into my new BoilerBase consolidator?
How do I set up BoilerBase to Consolidate
ALL email messages?
How do I set Up a Voluntary Consolidation
How do I set up a highly accessible
How do I set up a Secure Retention
Tell me more about how BoilerBase is
automatic and behind the scenes.
What IS the BoilerBase GUI? Who accesses
it and how?
How do I try and buy BoilerBase?
What Support is available to help me
set up and use BoilerBase?